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While hundreds of thousands of people have faced layoffs over the past several weeks, hiring remains critical in areas such as healthcare (including telehealth), technology, and CPG. Many technology companies that support work-from-home efforts are seeing platform usage rise.  Microsoft Teams has seen a 775% increase in usage in areas that are largely affected by the virus.

These hiring shifts present unique circumstances for managers and recruiters alike, as they attempt to on-board new staff while also meeting I-9 and E-Verify guidelines. The Department of Homeland Security has announced that they will temporarily be flexible regarding the I-9 guidelines for as long as the national emergency surrounding COVID-19 exists or 60 days from March 20th, 2020 (whichever comes first).

For employers and recruiters who are following COVID-19 guidelines, particularly in regard to limiting physical proximity – ICE is allowing new employee identity and employment authorization documents to initially be reviewed without a physical presence.  Documents should still be reviewed remotely.

The full press release explains the steps that employers should take to virtually and then physically examine the documents once normal operations resume. Please read the official Department of Homeland Security press release here for specific employer requirements.

This temporary flexibility for on-boarding only applies to employers and workplaces who are currently operating remotely and have no employees physically present and able to inspect I-9 documentation.

This declaration by DHS is an important part of helping the wider community fill their business needs, without burdening employers and recruiters with the physical presence requirements.

During this time, Talener is prepared for virtual on-boarding and is working closely with candidates and clients to help them understand this temporary on-boarding change.

If you have any questions about on-boarding new employees during this time, please reach out to your Talener representative. Talener is proud to support our candidates and clients during this time.

Connect with your local Talener office today